Planning any type of event can be stressful. It is said that event planners have one of the most stressful jobs, so we can imagine if you aren’t a professional and are in charge of organising your next wine tour, it can be a trying task. Relaxing with friends, tasting new wines, and enjoying the sunshine are all extremely achievable with some early planning and strategy.

These four tips will help you ease into the planning process to ensure your wine tour is a memorable one.

1. FIGURE OUT WHO’S GOING

Before any planning begins you want to find out who is attending. Having these numbers is very important because it allows you to have a better idea of what to plan for, such as transportation, the wineries that are best suited for the number of attendees in your group and how many people can participate in a tasting at once. The best way to go about this and keep track of a headcount is to create an event page for the wine tour.

Using social media or online event planning platforms can help organise RSVPs, share details about the tour, and help get the word out to other friends looking to come.

Establishing an online event and creating RSVP dates ahead of time are essential for staying on top of everything because booking wineries and transportation are often looking for a definitive number of guests, so they can prepare on their end as well.

2. CHOOSE YOUR WINERIES CAREFULLY

The most important part of planning a wine tour is figuring out which wineries you want to visit. For starters, try asking around among family and friends to see if anyone has any good/bad experiences at any particular place. Once you have winery names, be sure to check out their websites to see what kind of wine and tours they offer.

Some wineries may be more famous for certain kinds of wines or certain styles of tours, so doing research will make for better decision making when it comes time to pick the handful you want to go to.

Keep in mind the location between the wineries of your liking. When bouncing around from one winery to the next, you should try to keep them close in distance to maximise your time tasting and touring.

3. ARRANGE YOUR TRANSPORTATION

Establishing a means of transportation for you and your group is extremely important.

Try hiring coaches to transport you and your friends between wineries to keep everyone safe! Services like this are very welcoming and are often interested in making your time the safest and most enjoyable tour possible. It’s truly a win-win scenario.

4. HAVE FUN

Then the only thing left to do is have fun!

To make a booking at our Cellar Door, call our friendly team on (03) 9876 5885 or email us at cellardoor@robdolanwines.com.au